C_THR97_2405 Questions and Answers

Custom tasks for onboarding programs can be created using custom MDF (Metadata Framework) objects within SAP SuccessFactors. The custom MDF object serves as the foundation for the task, which can then be linked to an onboarding program. This approach allows for the customization and flexibility needed to adapt to unique onboarding processes.

The Onboarding data model is used during the "Personal Data Collection" and "Additional Onboarding Data Collection" steps. These steps involve gathering new hire information and integrating it into the system for a smooth onboarding process.

To configure global assignments in Onboarding, administrators can add a specific business rule to the DEFAULT_ONB2_CONFIG object, enable a welcome message trigger email for global assignments, and set a business rule to activate the global assignment onboardingscenario. These configurations support the smooth transition of employees in global roles.

To upload document templates and assign signature placeholders, users need the "Manage Document Template" and "Manage Document Template Mapping" permissions. These permissions allow for managing document templates and ensuring accurate mapping of signature placeholders for onboarding documents.

The "Process" permission enables participants to manage the process flow, including the ability to cancel onboarding if necessary. This permission allows users to oversee and intervene in the onboarding workflow to prevent issues or make changes as required.

The "ConvertExternalUserOnStartDateJob" is the scheduled job type used to convert new hires from external to internal user status on their start date. This job ensures that new hires have the appropriate internal user profile when they officially join the organization.

The Onboarding process in SAP SuccessFactors can be initiated through multiple avenues. New hires can be added directly in the Admin Center, or onboarding can beginautomatically when a new employee is hired from SAP SuccessFactors Recruiting. Additionally, integration with external applicant tracking systems allows onboarding initiation for candidates hired outside SAP SuccessFactors.

Predefined business rules for Onboarding, such as "ONB2_PreDay1AccessCheck," "ONB2_ProcessClosurePeriodConfig," and "ONB2_InternalHire_Configuration," manage tasks like pre-start access, process closure timelines, and internal hire configurations to support structured onboarding workflows.

Custom tokens can be added to onboarding email templates by mapping fields in the document template to Onboarding fields, creating templates through Document Generation, and using {fieldID} format in the email content. This allows for dynamic data to be included in onboarding communications.

The SAP_ONB2_RehireCoordinator and OnboardingBPEServiceUser roles are default roles in SAP SuccessFactors Onboarding. These roles enable coordination and service functions, particularly in rehire and process management contexts, to support onboarding processes effectively.

The "ONB2_HMReviewCheck," "ONB2_ECDataCollectionCheck," and "ONB2_CustomDataCollectionCheck" rules are standard business rules that control data collection processes in Onboarding. These rules facilitate the collection and verification of essential new hire data to ensure a compliant and efficient onboarding workflow.

The ONB2OffboardingActivitiesConfig permission provides users the ability to configure Offboarding programs, including defining activities and workflows within the Offboarding process. This permission is essential for administrators managing Offboarding configurations.

The BizX Daily Rules Processing Batch job in Provisioning supports Onboarding by updating compliance metadata, fetching the locations of new hires, and archiving completed onboarding/offboarding tasks. These functions help ensure the smooth operation and management of onboarding processes.

The standard Offboarding process in SAP SuccessFactors includes "Employee Review," "Document Flow," and "Manager Review" steps. These steps help ensure that the necessary reviews and documentations are completed as part of a structured offboarding process.

The hiring manager and onboarding participants require specific permissions to manage new hire data effectively. Permissions such as "Update New Hire Data" and "Complete Data Collection Tasks" allow for the completion of onboarding activities on behalf of the new hire. "Access New Hire Data Permission" provides access to the new hire's data, ensuring onboarding participants can complete essential tasks as part of the onboarding workflow.

When initiating the internal hire process with an external applicant tracking system, "Employee ID" and "Name" are required to identify the employee, ensuring accurate matching and continuity of the candidate’s profile data within SAP SuccessFactors.

The Succession Data Model in SAP SuccessFactors holds job-related data for employees, including compensation information, position details, and other career-related data points essential for workforce planning and employee management.

SAP SuccessFactors Offboarding includes several preconfigured e-mail templates, such as "Offboarding Exit Interview Scheduling," "Offboarding Cancelled," and "Announce Termination Message." These templates streamline communication with employees during the offboarding process.

Rehire checks are performed when the Onboarding process is initiated and after the Personal Data Collection step is completed. These checkpoints ensure that potential rehire matches are identified early and throughout the onboarding process.