C_HCMP_2311 Questions and Answers

The status of the payroll run can be viewed using the payroll control record. The payroll control record is used to control individual stages of the payroll run, including the release of the payroll, the correction phase, and the exit of the payroll run. During a payroll run, the payroll control record status prohibits changes to master data and time data that affect the payroll past or present1. References = SAP Help Portal, SAP Learning

When processing a wage type in SAP Payroll, if there is no requirement to differentiate between employee subgroup groupings, you would leave parameter 3 blank when function PIT calls the rule to process the wage type1. This is because parameter 3 in the PIT function is typically used for relative time unit, and if set to ‘X’, it would mean WPBP for each time unit1. However, in this case, since there is no differentiation needed for employee subgroup groupings, parameter 3 should be left blank. References = 

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/understanding-functions-in-payroll-schemas-specific-eg-wpbp/ba-p/13270777

• In the payroll period in which the absence begins (B): The system compares the cut-off day with the start date and the end date of an absence record1. If the cut-off day is later than the end date, the system continues with the standard absence valuation process1.
• On the actual dates in each affected payroll period ©: If the cut-off day is earlier than the start date, the system transfers the absence to the corresponding carry-over wage type, which is saved in an internal table for absence valuation in the next payroll period1.
• In the payroll period in which the absence ends (E): If the cut-off day is between the start date and the end date, the system splits the absence into two records: One record is from the start date to the cut-off day, for which the system continues with the standard absence valuation. The other record is from the cut-off day to the original end date, which the system saves in the carryover wage type and will evaluate in the next payroll period1. References = 

https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/7aff27bde57a4bd7b89e8cce540e110e/dede391612cc4bf0831329b9138f360c.html

• Run Payroll up to Date: This crucial field in IT0003 determines the final payroll period for which an employee has already been paid. By updating this date to a period after the employee's termination date, you signal to the payroll system that a final off-cycle payroll run is needed.

Why the other options are less suitable:

• Qualified advance payment, Advance payment from master data:These might be relevant if you need to issue a payment before the final payroll run, but they don't directly trigger the payroll calculation for a terminated employee.
• Earliest MD Change Date:This field helps control retroactive pay calculations, but it's not the primary method for processing payroll for terminated employees.

Important Considerations

• Off-Cycle Payroll Runs: Processing payroll for terminated employees often requires a specific off-cycle payroll run to ensure proper calculations.
• Data Consistency: Ensure the employee's termination date and the "Run Payroll up to Date" align for accurate calculations.

 The “Time wage type selection group” (MODIF W) is determined by the payroll driver to access entries from table T510S (Time Wage Type Selection) for the employee. This operation is specified by TMOD1. References = 

https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/c6c3ffd90792427a9fee1a19df5b0925/e138c2531bb9b44ce10000000a174cb4.html

TheTMODpersonnel calculation rule is specifically used to determine the "Time wage type selection group" controlled by theMODIF Woperation. Here's how it works:

• Time Wage Type Selection: SAP uses time wage type selection to link time data (attendances, absences, etc.) with corresponding wage types for payment calculation.
• MODIF W: This operation within PCRs lets you specify groupings of employees that share specific time wage type selection rules.
• TMOD Rule: The TMOD rule allows you to customize how the MODIF W grouping will be determined. You can configure it based on factors like:

Here's why these define schema attributes in SAP HCM:

• Country Grouping:SAP HCM is designed for multinational use, and schemas are intrinsically linked to specific countries to ensure calculations adhere to local payroll regulations.
• Program Class:This attribute determines whether the schema will be used within Payroll Calculations (class C) or Time Management (class T). This distinction is crucial for how the rules within the schema will be processed by the system.

In SAP HCM Payroll for SAP S/4HANA, employees are grouped for use in personnel calculation rules (PCRs) using the customizing table V_001P_K. This table is used to set the employee subgroup grouping for personnel calculation rules regardless of its current value

https://community.sap.com/t5/enterprise-resource-planning-blogs-by-members/payroll-operations/ba-p/13241690

The function that uses MODIF A to evaluate absences in SAP is RAB1. This operation is part of the payroll process and is used to control access to the table Absence Valuation during absence valuation. MODIF A specifies which employee subgroup groupings in which table entries the system must take into account for absence valuation1.

 Before running a payroll in SAP HCM Payroll for SAP S/4HANA, you need to perform certain activities. These include:

• Generate Payroll Periods: Payroll periods are essential as they define the frequency of payroll runs. They could be weekly, bi-weekly, monthly, etc., depending on the organization’s policies.
• Create Control Records: Control records in SAP HCM Payroll are used to control the payroll status of an employee or a group of employees. They ensure that no changes can be made to master data or time data affecting the payroll past or present during a payroll run1.

Creating organizational units and assigning cost centers to positions are not directly related to the configuration needed before running a payroll. They are more related to the organizational structure and cost accounting respectively.

References = 

https://learning.sap.com/learning-journeys/get-started-with-sap-hcm-payroll/running-payroll_e1629f8b-5236-4a89-af07-6531cb316d9b

 When you call up a main schema using transaction PE01, you have the following columns available in the editor:

• Line: This column shows the line number of each entry in the schema. It is used to identify and navigate the schema entries.
• Function: This column shows the name of the function that is executed by the payroll driver. A function can be a payroll operation, a personnel calculation rule, or a sub-schema. A function can have one or more parameters that define its behavior and output.
• Parameter: This column shows the parameters that are passed to the function. Parameters can be constants, variables, or expressions that modify the function’s logic or input.Parameters are separated by commas and enclosed in brackets.
• Feature: This column shows the name of the feature that is used to determine the value of a parameter. A feature is a decision tree that evaluates certain conditions and returns a value based on the outcome. Features are used to customize the payroll schema for different scenarios or requirements.
• Return Code: This column shows the return code that is generated by the function. A return code is a numerical value that indicates the status or result of the function execution. Return codes can be used to control the flow of the schema or to trigger certain actions.

The columns B. Feature and D. Return Code are not always visible in the editor. They can be displayed or hidden by using the menu options View -> Feature or View -> Return Code. Therefore, they are not correct answers to the question.

References =

• SAP Help Portal: Payroll Schema
• SAP Community: Understanding functions in Payroll Schemas

• B. Configure a varying amount based on the hourly rate: Valuation bases are rates used to value other wage types with a rate listed in the valuation basis multiplied by a quantity (most often number of hours). These can be wage types with mask /0xx where /0 is a constant and xx are arbitrary characters1.
• C. Configure a varying amount based on pay scale group and pay scale level: Values from tariff table T510 are set depending on tariff data from IT 0008 and the wage type1.
• E. Assign a fixed amount: Values from the T510J evaluation constant table are set depending on the modifier set in the rule for payroll calculation and the wage type1. References = 

https://help.sap.com/docs/r/659325223d7d437388161c0c4da88ef6/EHP8_HRSP_77/en-US/19446a534817f863e10000000a4450e5.html

 The subschemas of the payroll main schema X000 are processed in the following order:

• XBDO: Edit basic data
• XTOO: Gross remuneration (Time Management)
• XAL9: Factoring and storage
• XEND: Final processing12 References = 

https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/8dde694fdfc548afb97e01051396e708/f5a1de537187424de10000000a174cb4.html

https://help.sap.com/docs/ERP_HCM_SPV/174123b1d22d4793a7d0570196ab5c23/f5a1de537187424de10000000a174cb4.html

 Factoring in SAP HCM Payroll for SAP S/4HANA is used when an employee did not work for the whole payroll period, then a partial remuneration is calculated during the payroll run1. Factoring is used in the following cases: To reduce payments made to an employee because he or she joins, leaves, or is absent from the company during a period. To calculate remuneration for an exact period because of substitutions, changes in basic pay, organizational reassignments, or changes in the personal work schedule1. Therefore, the scenarios that cause factoring to occur when they happen in the middle of a pay period are when an employee has a basic pay change (Option B) and when a different work schedulerule is assigned (Option D). References = 1

The personnel calculation rules used in the subschema of XAL9 for factoring and storage are typically designed to handle specific country-related factoring and valuation scenarios. While the exact rules can vary based on the country and the specific requirements of the payroll system, generally, rules like XVAL (for valuation) and XPPF (for partial period factoring) could be involved in such processes1.

Therefore, the correct answers could be: C. XPPF D. XVAL

These rules help in calculating the correct pay for periods where employees have variable pay due to factors like absences or changes in work schedule. It’s always best to refer to the specific system documentation or configuration for the precise rules used in a given scenario.

• When a personnel number is rejected in the payroll run, the system sets the Payroll Correction indicator in infotype 0003 (Payroll Status) for that employee1.
• When a personnel number is subject to master data changes in the correction phase, the system also sets the Payroll Correction indicator in infotype 0003 (Payroll Status) for that employee2.
• The Payroll Correction indicator means that the payroll results of the employee need to be recalculated in the next payroll run3.
• Therefore, the system uses the Payroll Correction indicator in infotype 0003 (Payroll Status) to identify the personnel numbers whose payroll results need to be recalculated in the next payroll run. References =
• 1: SAP Help Portal, Payroll Control Record, section “Rejected Personnel Numbers”.
• 2: SAP Help Portal, Payroll Control Record, section “Master Data Changes in the Correction Phase”.
• 3: SAP Help Portal, Payroll Control Record, section “Payroll Correction”.
• 4: SAP Help Portal, [Payroll Control Record].

The correct order to carry out the payroll process is as follows:

• Start payroll. The system calls up a country-specific payroll program and performs payroll using the values you entered in the payroll program1.
• Check result. You check whether payroll has run correctly, or determine where errors have occurred. If desired, you can obtain a detailed payroll log1.
• Exit payroll. You exit the payroll run and set the payroll area to “exit”. This locks the payroll area for the current payroll period and prevents any changes to the payroll-relevant data1. References = 1: The Payroll Process | SAP Help Portal

 In SAP HCM Payroll for SAP S/4HANA, the calculation rules MULTI RAA and ADDWT * are used to process wage types. The MULTI operation multiplies two fields of the current entry of table OT and stores the result in a third field1. The ADDWT operation adds the wage type affected to an internal table1. Given the wage type 5000 with Rate = 10, Number = 0, and Amount = 13, if it only runs through the MULTI RAA and ADDWT * calculation rules, the result in the output IT would be Rate = 10, Number = 0, and Amount = 130. This is because the MULTI operation would not change the Rate or Number as they are multiplied by 0, and the ADDWT operation would not change the Amount as it is added to an internal table without any modification1. References = 1

 Absences are processed during regular payroll runs using country-specific schemas. The absence valuation is carried out by the rule I015. This procedure consists in the multiplication of the number of the wage types generated from the function PAB by their amount per unit and it is showed in the internal table of the IT payroll1. Therefore, to include absence hours in the PARTA table, the wage type must be defined in absence valuation rules. References = 

https://help.sap.com/docs/r/97b4732247c048ef80ca97c92555e703/2.5.latest/en-US/ae17dd5321e8424de10000000a174cb4.html

https://help.sap.com/docs/SAP_S4HANA_ON- PREMISE/bb31338348194291925625f5e965ac94/7df5dd5321e8424de10000000a174cb4.html

• A payroll schema is a set of rules and calculations that determine how employees are paid. A payroll schema consists of functions and parameters that define the logic and sequence of payroll processing.
• The function CHECK is used to check whether certain conditions are met before executing the subsequent functions in the schema. The parameter ABR stands for aborted payroll run. It indicates that the payroll run was terminated due to an error or inconsistency.
• The function/parameter combination CHECK/ABR must be activated in a productive payroll schema to ensure that the payroll run is not continued if there is an aborted payroll run for the employee. This prevents incorrect or incomplete payroll results from being posted to the database.
• The other function/parameter combinations are not mandatory for a productive payroll schema. They are used for different purposes, such as:

References = : https://help.sap.com/doc/3044085 : https://help.sap.com/doc/3044085#section_2 : https://help.sap.com/doc/3044085#section_3 : https://help.sap.com/doc/3044085#section_4 : https://help.sap.com/doc/3044085#section_5 : https://help.sap.com/doc/3044085#section_6 : https://help.sap.com/doc/3044085#section_7 : https://help.sap.com/doc/3044085#section_8